Perdekraal East Wind Farm in collaboration with Witzenberg Municipality is hosting a Christmas Market on the above-mentioned dates.

The Project Company invites suitable companies to provide a cost proposal for the following:

The following mandatory documentation needs to be submitted to the Project Company:

• Company profile with proof of similar services rendered for last two years, in the following format:

• Two reference letters from clients for whom similar work has been performed in the last two years. Letter to include client name, contact person and contact numbers.
• Proof of Company registration (CIPC), indicating directors’ details
• Valid BBBEE certificate/Affidavit (not older than twelve months)
• SARS Tax Compliance Status (TCS)
• VAT Registration Certificate (if applicable)
• Proof of Bank Account (not older than three months)
• ID Document

SCOPE OF WORK: The Event Coordinator

• Assist in Planning and Organising the event
• Attend bi-weekly/weekly Christmas Market Meetings
• Coordination and management of all the activities at the Kiddies Corner (only Saturday 14 December)
• Foresee that all the activities at the kiddies corner are being collected, placed and setup in correct manner
• Foresee that activities are managed in a proper manner
• See that security guards are on site
• Buy and Collect catering for volunteers and part-time workers
• Assist in coordination of VIP section
• Facilitate Procured items and do third party payments on behalf of the ED Office
• Willingness to accommodate and include any additional goods and services required (will be discussed with selected service provider and implemented as mutually agreed)

*Kindly note various options and combinations can be chosen as artists which will be for consideration. This will be communicated upon appointment where applicable.

The Project Company reserves the right to not appoint, make partial appointment and/or appoint more than one Service Provider.

Closing Date: 03 November 2025, 17:00

 Interested parties may submit quotations for selected or all of the items within the Pricing Schedule.

 Terms and Conditions apply. The approved bidder will sign an agreement in respect of service required.

 Interested parties can submit enquiries, and submit necessary documentation to the Project Office, 51 Voortrekker Street, Ceres (Physical) or to Gerané Damon and Shannon Lombaard at Gerane.Damon@weareinfinitypower.com  and Shannon.Lombaard@weareinfinitypower.com (Electronic), 083 789 8426

*Kindly note various options can be chosen as artists which will be for consideration. This will be communicated upon appointment.

The Project Company reserves the right to not appoint, make partial appointment and/or appoint more than one Service Provider.

PLEASE NOTE: Perdekraal East Wind Farm reserves the right not to allocate any of the opportunities detailed below in the Pricing Schedule.

• RFQ - Christmas Market Event Coordinator